Before the General Meeting

Our experts help you plan and carry out a successful General Meeting

Do you want to arrange a stress-free and professional General Meeting  of shareholders where everything runs smoothly? Then we can help you out.

There can be a lot to think about when arranging a General Meeting. The Annual General Meeting (AGM) in particular is an important opportunity to strengthen relationships with investors and many companies find it stressful to plan and carry out the General Meeting at the same time as having to complete the year-end report and the annual report.

A successful General Meeting requires specialist knowledge within IT, logistics and law – not to mention project management. There are quite a large number of things to arrange in a short period of time.

Let us help where it is needed

Our senior project managers have experience from hundreds of General Meetings and can help you with everything from receiving and registering notices to being on site and taking care of the voting on the day of the meeting. You decide how much help you need – we cover the areas where you need an extra hand.

From planning to execution

We know that the needs around the AGM differ from company to company. Some want to have support for certain parts; others prefer to hand over the entire arrangement to us. We offer both tailored services and ready packages.

We have several recurrent clients who have noticed how valuable it is to be able to spend time on other important things during the period prior to the Annual General Meeting, and who continue to engage us year after year. In our 2017 client survey we received an average grade of 9.74 out of 10 for our support at General Meetings.

Get in touch with us and we will help you as well!

Do you want to know more? Please contact me:

Torkel Edström,
Sales & Relationship Manager

+46 (0)8 402 91 16
torkel.edstrom@euroclear.eu

Choose which of our three packages best meets your needs:

bossComplete

– we take care of everything from start to finish

A senior project manager from Euroclear Sweden takes care of the entire process:

  • Start-up and planning together with you

  • Registration of notices received by phone and post

  • Tailored website through which the shareholders can register 

  • Collection and inspection of power of attorneys

  • Reconciliation against the shareholder register for the meeting

  • Production of provisional voting list

  • Dispatch of admission card and guest card

  • Euroclear personnel on site at the meeting:
    • Registration of attendance
    • Inspection of authorisations and other issues
    • Compilation of voting list
    • Support for voting
    • Wireless voting devices (supplementary service)
       
  • Delivery of meeting documents as pdf

  • Follow-up meeting
     

bossClient

– support before and and on site

A senior project mananger from Euroclear Sweden helps you out with:

  • Start-up and planning together with you

  • Provide online tool for registration of notices

  • Tailored website through which the shareholders can register

  • Reconciliation against the general meeting register of shareholders

  • Production of provisional voting list

  • Production of templates for admission card and guest card

  • Euroclear personnel on site at the meeting:
    • Registration of attendance
    • Inspection of authorisations and other issues
    • Compilation of voting list
    • Support for voting
    • Wireless voting devices (supplementary service)
       
  • Delivery of meeting documents as pdf

  • Follow-up meeting

bossNotify

– efficient management of notices

We help you out with:

  • Start-up and planning together with you

  • Registration of notices received by phone and post

  • Tailored website through which the shareholders can register

  • Collection and inspection of authorisations

  • Reconciliation against the shareholder register for the meeting

  • Production of provisional voting list

  • Dispatch of admission card and guest card

  • Delivery of application register

  • Follow-up meeting

We are happy to get in touch with you and tell you more about how we can help you to arrange successful General Meetings.

Yes please, I'd like to be contacted by one of Euroclear Sweden's experts

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