Selecting Euroclear Finland's general meeting services ensures a meeting that equally supports the rights of all shareholders. With 30 years of experience in organising general meetings, you can trust the services and data we provide.
Comprehensive General Meeting services
All the services from the same place
Our experts will tailor a comprehensive package of services for your company, ensuring you only pay for what you need. The services included in the meeting will vary depending on the chosen meeting method and service package.
Meeting venues are selected based on the type of meeting. We conduct virtual meetings either from Euroclear Finland's own studio in Ruoholahti, Helsinki or a studio chosen by the client, while traditional and hybrid meetings are organised in external venues selected by our clients to best suit their needs.
We highly recommend incorporating advance voting and electronic registration for your general meeting. These features significantly enhance the ability of both domestic direct-registered and foreign nominee-registered shareholders to participate and influence the decisions made at the meeting.
With advance voting in place, shareholders can choose to participate solely by voting in advance. These services are available with all our meeting packages.
We offer the flexibility to host your general meeting in any format permitted by the Companies Act: whether you prefer a virtual meeting, a hybrid meeting, or a traditional in-person meeting, we've got you covered.
Virtual general meeting
All shareholders participate in the meeting remotely. Shareholders can fully exercise their rights. Company representatives have the option to join the meeting from Euroclear's studio in Ruoholahti.
Participating in an online general meeting is easy and secure. In a virtual general meeting, all shareholders attend remotely. Company representatives can choose to join the meeting from Euroclear Finland's studio.
Our virtual meeting service covers everything from participant check-in and check-out to final reports. Participants log into the service, where they can follow the meeting, vote, and exercise their right to speak. Additionally, questions can be submitted via chat during the meeting if the company wishes.
Our recommended virtual meeting package includes:
- An interface for managing registrations
- Registration and advance voting through our service via the company's own website, with a customizable registration link
- Telephone registration (Call Centre)
- Recording of registrations from nominee registers
- Text messages and/or emails to registered participants and advance voters
- Virtual participation during the meeting: voting, monitoring voting status, exercising the right to speak, and browsing meeting materials
- Reports for monitoring registration and advance voting status
Optional features for the virtual meeting include:
- Chat and question moderation functions
- Simultaneous interpretation functions
Hybrid general meeting
Shareholders can participate in the meeting either in person or remotely. Company representatives, or some of them, can also join the meeting via remote connections. Shareholders can fully exercise their rights both remotely and in person.
Our recommended hybrid meeting package includes:
- An interface for managing registrations
- Registration and advance voting through our service via the company's own website, with a customizable registration link
- Telephone registration (Call Centre)
- Recording of registrations from nominee registers
- Text messages and/or emails to registered participants and advance voters
- General meeting software, hardware, materials, and experts at the meeting venue (including minute-keeping, voting, reports, lists, and appendices to the minutes)
- Remote participation during the meeting: voting, monitoring voting status, exercising the right to speak, and browsing meeting materials
- Reports for monitoring registration and advance voting status
- Shareholder register software in accordance with the Companies Act, available at the meeting venue
Optional features for the hybrid meeting include:
- Chat and question moderation functions for remote participants
- Simultaneous interpretation functions
Traditional general meeting
Company representatives and shareholders attend the meeting in person. Shareholders can exercise their rights on-site. If advance voting is available, shareholders can also participate by voting in advance.
We provide all the necessary elements for a traditional general meeting at the venue, including meeting software, hardware, required materials, and experts. Our team will handle minute-keeping, voting, reports, lists, and appendices to the minutes.
For smaller general meetings, we offer a report service. Please enquire for more details.
Our recommended traditional meeting package includes:
- An interface for managing registrations
- Registration and advance voting through our service via the company's own website, with a customizable registration link
- Telephone registration (Call Centre)
- Recording of registrations from nominee registers
- General meeting software, hardware, materials, and experts at the meeting venue (including minute-keeping, voting, reports, lists, and appendices to the minutes)
- Reports for monitoring registration and advance voting status
- Shareholder register software in accordance with the Companies Act, available at the meeting venue
- Optional webcast
Our service includes registration for the webcast of the traditional general meeting and the webcast itself. Please enquire for more details on implementation. The traditional meeting can also be followed online using our virtual meeting service. The video broadcast from the company's chosen partner can be easily integrated into our virtual meeting service.
General meetings in 2025
Please refer to the General Meeting Schedule to check the dates for the general meetings of companies listed in the book-entry system for the year 2025. The schedule is available in Excel format.
This comprehensive table provides an easy-to-navigate overview of all the upcoming general meetings, ensuring you stay informed and prepared. Whether you are a shareholder, company representative, or an interested party, this schedule will help you plan and participate effectively in the meetings.
Who is eligible to attend the general meeting?
The right of shareholders to participate in the general meeting of companies listed in the book-entry system is stipulated in the Companies Act, Chapter 5, Sections 6a and 19.
Only shareholders who are registered in the company's shareholder register eight (8) working days before the general meeting (the record date) are entitled to attend the meeting.
Additionally, the Advisory Board of Listed Companies has published procedures and material templates related to general meetings.
Companies domiciled in EU/EEA and whose shares are listed for trading in a regulated market place in a member state fall under the jurisdiction of SRDII. In the Finnish context, SRDII applies to nominee registered holdings. Read more >
